Georgia State Games

(Georgia’s Grass Roots Olympics)

Event Management Internship – Position Description

Organizational Description

The Georgia State Games is one of the largest Amateur Olympic-Style Sports Festivals in the country. We rely HEAVILY on top quality interns to operate many of our sporting Projects and Programs. Most of our interns come from across North America.

Student Requirements:

• We are seeking top level, organized, team oriented, talented, aggressive, outgoing and innovative interns to assist in the preparation and implementation for this year’s events. This internship is NOT for the student looking to get by, be a social butterfly or to party for the semester.
• All applicants must have strong writing skills and knowledge of Microsoft Word and Excel.
• Ability to juggle multiple tasks
• Past experience in sales or marketing a plus;

Potential Benefits of a Georgia Games Internship:

This is a tremendous experience! We have tons of interns from across the country last year. The interns get a GREAT, HANDS-ON experience. No fetching coffee. Real life planning AND implementation of public relations activities and programs is what they will experience. These internship positions will provide someone with substantial experience in nonprofit development and management, grant writing, researching donor prospects, solicitation strategizing, in addition to gaining valuable office experience working in a non-profit.

• Compensation: UNPAID internship.
• Earn academic credit
• Real life on-the-job experience with BIG time responsibilities that other internships do not provide. See description on second page for details.
• Internships include semester-long positions

Internship History:

• Internship program has been offered since 1990
• Students have come from the following US States: AK, AL, AR, CA, CT, DC, FL, GA, IA, IL, IN, KY, LA, MA, ME, MI, MS, MN, NC, ND, NJ, NY, OH, OK, PA, RI, SC, TN, TX, VA, WI and WV and from the countries of Canada, China, England, Germany and Hungary just to intern with the Georgia Games.
• Internships are first offered to students completing the internship for academic credit.
• Interns have turned down the United State Olympic Committee, Professional and College programs to intern with the Georgia Games.

Placement:

* Priority will be given to those students completing the internship for academic credit and/or for a graduation.

* Priority will be given to students currently enrolled in college.

To Apply:

Go to www.georgiagames.org under internships and complete an:

1) Application

2) Resume

3) Cover letter

4) Sport Questionnaire

DEADLINE: Begin reviewing applications on Rolling Basis and will continue until slots are filled.

Submit ASAP via email to: exdirector@georgiagames.org.

Please contact your internship coordinator BEFORE accepting to determine how you might do this internship for credit.

Specific Description

The Intern will assist the Executive Director in the planning and implementation of the Georgia State Games Olympic Style Sports Festival. Intern duties will vary between sports but will oversee and coordinate all aspects of assigned sports from A to Z to assisting with minor sports. Specific responsibilities include, but are not limited to the following:

Activities/Tasks

Position Details:

The Intern will assist the Executive Director in the planning and implementation of the Georgia State Games Olympic Style Sports Festival. Intern will oversee and coordinate all aspects of assigned sports from A to Z. Specific responsibilities include, but are not limited to the following:

· Production and distribution of event promotional materials, entry forms;

· Huge amount of face to face and telephone marketing to attract participants.

· Develop events sponsorship proposals and promotional materials;

· Solicit and obtain sponsors, venders and VIK gifts;

· Communication with the Sports Chairs, venues, Support Services committees, sponsor representatives, event chairpersons, and national governing bodies;

· Assist in the planning, preparation, and presentation of sponsorship and operational logistical meetings

· Conduct all registration and financial reporting for assigned sport;

· Assist in the execution of all events of the Georgia Games Championships;

· Working with the sports coordinators of the team sports to ensure that their requirements for competition are met;

· Marketing, coordinating and overseeing the Georgia Games sports;

· Overseeing the distribution of Games individual sport entry forms;

· Coordinate all on-site venue preparations and breakdowns;

· General troubleshooting and problem solving during the Georgia Games Championships;

· Providing an in depth evaluation and after action report.

· Develop and distribute press releases and human interest stores for assigned sports;

· Conduct marketing campaigns for all assigned sports to develop interest in and encourage registration by deadline dates for each sport;

· Recruit and manage all necessary personnel, officials, volunteers, etc to operate assigned events;

· Solicit and obtain athletes and teams for events through whatever means necessary.

· Ensure that all accounts receivables and accounts payables are completed within one week after events completion.

· Develop necessary list of industry publications to submit post event articles for succeeding years event;

· All other duties as assigned.

All other tasks, duties and responsibilities necessary to ensure a successful event is operated meaning increased participation numbers from previous year, quality customer service, within assigned budget, increased sponsors/venders and a positive evaluation from participants.